Special Education Operations

What it is
Per REF-1596, principals must ensure that qualified bilingual school site personnel are available to provide oral interpretation at IEP team meetings and must send eligible classified bilingual staff to the District’s Oral Interpretation at IEP Team Meetings Training (OIT).

When to use it
When a parent/guardian needs interpretation during an IEP team meeting.

How to request / steps

• Ensure site has qualified/eligible staff

• Register staff for OIT in MyPLN

• If needed, request an interpreter via Translations Unit

Links / Forms

• REF-1596.17 – Oral Interpretation at Individualized Education Program (IEP) Team Meetings

• OIT Resources & Dates

• Interpreter requests: https://www.translationsunit.com/

• English/Spanish Education and Assessment Glossary from CDE

• LAUSD Translation Unit English/Spanish Glossary of LAUSD Terminology

Contacts

• Oscar Rodriguez, Coordinator – [email protected]

• Sandra Torres, Specialist – [email protected]

Notes

Principals must submit the School Roster of Staff Eligible to Interpret by October 31st annually.

Additional Information can be found on https://sped.lausd.org/apps/pages/OIT

What it is
Guidance for attending school outside district of residence.

When to use it
When a student seeks/holds an inter‑district permit, including students with disabilities.

How to request / steps

• Submit permit applications to the Office of Permits

• Review BUL‑5341.3 and PSA site

Links / Forms

• BUL‑5341.3: Inter-District Permits (District to District) and Student Transfers in Elementary and Secondary School

• PSA Permits: https://www.lausd.org/page/17471

Contacts

• Office of Permits (per PSA site)

Notes
Follow current timelines and required documentation.

What it is
Process to move low-incidence equipment between school sites.

When to use it
When equipment (e.g., stander, walker, gait trainer) must be transferred.

How to request / steps

• Contact assigned PT/OT or Nurse.

• Complete RSY Transfer Form(s), Google Transfer Request Intake Form and Equipment Transfer Label.

• Upload and submit RSY Transfer Form(s).

Links / Forms

• 25–26 RSY Low Incidence Equipment Transfer Intake Form

Contacts

• Assigned PT/OT/Nurse

What it is
COR provides copies of Special Education records, such as Individualized Education Programs, Service Tracking Records, assessment reports, and other available special education-related records

When to use it
When parents/guardians or LEAs request special education related records.

How to request / steps

• Parents and/or guardians must complete a Pupil Records Request Form available for download by clicking this link. The completed form may be sent by mail, fax, or email.

Links / Forms

• Submission Guidance for Parents/Guardians & LEAs
• Records Request Information: English | Spanish
• Parent/Guardian Request for Records – Fillable: English | Spanish
• For additional information: https://sped.lausd.org/apps/pages/COR

Contacts
Division of Special Education - Custodian of Records
333 S. Beaudry Avenue, 18th Floor, Los Angeles, CA 90017

Email: [email protected] | Subject Line: Pupil Records Request, COR

Fax: (213) 241‑2417 | Attn: Division of Special Education – Custodian of Records

Phone via SFSS: (213) 241‑6701

Notes
District‑Operated and Charter‑Operated Schools follow the same submission destination.

What it is
A refined replacement for the former 'on-demand' program for minor facility modifications.

When to use it
Use when immediate program accessibility is needed while accessibility construction is in progress.

How to request / steps

• Implement an “Operational Solution” while RAP/barrier removal proceeds

• Review REF‑066902 and ADA site

Links / Forms

• Office of ADA Compliance: http://generalcounsel.lausd.org

• REF‑066902 – Procedures to Request Barrier Removal for Program Accessibility, for Students and Other Individuals with Disabilities

Contacts

• Office of ADA Compliance / Division Operations

Notes
Document interim solutions provided to ensure program access.

What it is
SFSS supports the District in maintaining substantial compliance with federal education laws by ensuring that policies, procedures, and practices are followed.

When to use it
When families, community members, and staff need assistance with inquiries, concerns, and complaints related to special education.

How to request / steps

• Call the SFSS Call Center

Links / Forms

• REF-049897.3 – Special Education School and Family Support Services (Call Center)

• For additional information: https://sped.lausd.org/apps/pages/SFSS

• (213) 241‑6701

What it is
Guidance for students with disabilities in Magnet schools.

When to use it
When an IEP intersects with Magnet selection/acceptance.

How to request / steps

• If IEP after acceptance: Current school contacts magnet coordinator to confirm acceptance and discuss accommodations; name magnet on FAPE 1; mark transport as “none” (student may still be eligible for magnet transportation).

• If IEP before selection:
  • Review the student’s IEP to determine comparable services and supports. This review must occur within the first 30 days of enrollment. Magnet school administrator or designee may reach out to the Division of Special Education for consultation. Here are some different scenarios that may occur:
    • For students with Resource Specialist Program (RSP) services included in their IEP, the parent’s letter of selection will serve as written acceptance of the District’s FAPE offer until the next regularly scheduled IEP team meeting is convened to document the magnet school placement. A 30-day IEP is not required. 
    • Students with Special Day Program (SDP) included in their IEP and the magnet school does not have the SDP, a 30-day IEP meeting should be held to discuss and address change of setting and services at the magnet site. 
    • When the student’s instructional needs are unable to be met by the magnet program, the magnet program is to schedule an IEP to discuss the Least Restrictive Environment (LRE) for the student. Every effort should be made to accommodate the student’s need at the magnet program.

Links / Forms

• Magnet Website (district)

Contacts

• (213) 241-6532

Notes
Students with disabilities are selected using the same criteria as nondisabled peers.

What it is
IEP‑determined related service; guidelines for requests and updates. For more information: BUL‑5003.3 – Transportation Guidelines for IEP Teams

When to use it
When an IEP calls for transportation or when updating a current assignment.

How to request / steps

• Verify eligibility and enrollment

  • Confirm transportation eligibility per an active IEP.

  • Ensure the student is enrolled in MiSiS in their school of attendance.

  • Verify Classroom Management assignment.

• Submit request form (must use LAUSD Single Sign-On)

  • K-12: 2025–2026 RSY Transportation Services Requests

  • Preschool: 2025–2026 Preschool Transportation Services Requests

• Select request type

  • Activate transportation

  • Inactivate transportation

  • Update release information

  • Change pick-up and/or drop-off address

  • Add adult support

  • Add SMTI info (e.g., child seat, safety vest, lift bus) — must be included if applicable.

Links / Forms

• 2025‑2026 RSY Transportation Services Requests

• 2025‑2026 Preschool Transportation Services Requests

• SE‑61 Release of Responsibility form

  • Provided if a parent requests to release the adult from meeting the bus.

  • Before approval, consider: age/grade, program, health/medications, behavior, para/BII support, and other safety concerns.

  • There must always be an adult present at the drop-off location.

  • The form only:

    • Relieves the adult from making themselves visible to the driver.

    • Relieves the driver from identifying the receiving adult.

  • Once signed, email the form to [email protected] for processing.

• Transportation Services Branch

Contacts

• (213) 241‑6701

• [email protected] (SE‑61 processing)

Notes

• Always use the least restrictive transportation option appropriate for the student.

• Schools must follow BUL-5003.3 for all transportation determinations and requests.

What it is
Prospective program options and feasibility checks by region.

When to use it
5–10 days before a scheduled IEP; submit a new request if FAPE is delayed >15 days.

How to request / steps

• Submit regional “Request for Program Options”

• If program is >2 miles from residence, complete a Transportation Feasibility Check (regional team)

• Use Expulsion/Interim forms when applicable

Links / Forms

• Region East: K‑12 Request for Program Options | 25–26 RSY Transportation Feasibility Check | 25–26 Expulsion/Pre‑Expulsion Request

• Region North: K‑12 Request for Program Options | 25–26 RSY Transportation Feasibility Check | 25–26 Expulsion/Pre‑Expulsion Request

• Region South: K‑12 Request for Program Options | 25–26 RSY Transportation Feasibility Check | 25–26 Expulsion/Pre‑Expulsion Request

• Region West: K‑12 Request for Program Options | 25–26 RSY Transportation Feasibility Check | 25–26 Expulsion/Pre‑Expulsion Request

Contacts

• Your Region team (SES/LRE/Operations)

Notes
Keep preparatory activities documentation with the IEP record.

What it is
Centralized preschool placement request process.

When to use it
For any preschool placement request across regions.

How to request / steps

• Complete the 2025-2026 Preschool Placement Requests Form
• Submit Transportation Request (feasibility will be reviewed) 

Links / Forms

• 2025‑2026 Preschool Placement Requests Form

• RSY 25-26 Preschool Transportation Request

Contacts

• Region East: Maria Avila — [email protected]
• Region North: Kay Jang — [email protected]
• Region South & West: Jessica Lopez — [email protected]
• Administrator: Cesar Rodriguez — [email protected]

Notes
Confirm service needs and timelines prior to submission.

What it is
Central Office request paths for program options/feasibility.

When to use it
When directed for Central Office processing.

How to request / steps

• Use the Central Office K‑12 Request for Program Options

• Submit Transportation Feasibility Check if >2 miles

• Use Expulsion/Interim form as needed

Links / Forms

• Central Office 2025‑2026 K‑12 Request for Program Options

• 25–26 RSY Transportation Feasibility Check (Regional Team completes)

• 25–26 Expulsion/Pre‑Expulsion Request (All Regions)

Contacts

• Central Office Operations

Notes
Follow Central Office instructions for routing and timelines.